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How to Use Microsoft Teams Shortcuts

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Become a Pro with these Microsoft Teams Shortcuts

If you’re using Microsoft Teams on a daily basis (and if you aren’t now, you will be soon!), then keyboard shortcuts are going to be a huge time-saver for you. Understanding how to use Microsoft Teams is a good start, but mastering shortcuts will help increase productivity as you navigate to your most used Teams features.

Workstream collaboration apps will be accessible to nearly 55% of knowledge workers, and by the end of 2022, 70% of teams will rely on WSC as the primary means of communicating, coordinating and sharing information between teams, displacing email. Your use of WSC apps seems to be inevitable, and it’s never too early to master how to use Microsoft Teams and become a power user of keyboard shortcuts.

To Start: What is Microsoft Teams?

how to use microsoft teams shortcuts

Teams is a new breed of unified communications tool that is part of the emerging workstream collaboration category. It allows you to communicate with your fellow employees, partners, clients, and more, regardless of location. It provides a common workspace to share information and has baked-in features like document sharing, personal messaging, team and group chats, conferencing, and even, in the case of Microsoft Teams, telephony.

What’s more, Microsoft Teams also comes fully integrated with other Office 365 productivity tools such as Skype for Business, SharePoint, Exchange, and Yammer, making it the productivity hub software for all your communication and collaboration needs.

Microsoft Teams Shortcut Categories

Teams shortcuts are broken up into several categories including general, navigation, messaging, and meetings and calls. They allow you to move throughout Teams without reaching over for the mouse and progressing through a series of clicks to reach your final destination or outcome. These shortcuts are also critical for users with mobility or vision disabilities, as shortcuts can be easier than using the touchscreen. Below is an itemized list of how to use Microsoft Teams shortcuts for each category:

General

Microsoft Teams shortcuts for Windows

To do this

In the Desktop app, press

In the Web app, press

Show keyboard shortcuts

Ctrl+Period (.)

Ctrl+Period (.)

Go to Search

Ctrl+E

Ctrl+E

Show commands

Ctrl+Slash (/)

Ctrl+Slash (/)

Goto

Ctrl+G

Ctrl+Shift+G

Start a new chat

Ctrl+N

Alt+N

Open Settings

Ctrl+Comma (,)

Ctrl+Comma (,)

Open Help

F1

Ctrl+F1

Close

Esc

Esc

Zoom in

Ctrl+Equals sign (=)

No shortcut

Zoom out

Ctrl+Minus sign (-)

No shortcut

Microsoft Teams shortcuts for Mac

To do this

Mac

Web

Show keyboard shortcuts

Command+Period (.)

Command+Period (.)

Go to Search

Command+E

Command+E

Show commands

Command+Slash (/)

Command+Slash (/)

Goto

Command+G

Command+Shift+G

Start new chat

Command+N

Option+N

Open Settings

Command+Comma (,)

Command+Shift+Comma (,)

Open Help

F1

Command+F1

Close

Esc

Esc

Zoom in

Command+Equals sign (=)

No shortcut

Zoom out

Command+Minus sign (-)

No shortcut

Return to default zoom

Command+0

No shortcut

Navigation

Microsoft Teams shortcuts for Windows

To do this

In the Desktop app, press

In the Web app, press

Open Activity

Ctrl+1

Ctrl+Shift+1

Open Chat

Ctrl+2

Ctrl+Shift+2

Open Teams

Ctrl+3

Ctrl+Shift+3

Open Meetings

Ctrl+4

Ctrl+Shift+4

Open Calls

Ctrl+5

Ctrl+Shift+5

Open Files

Ctrl+6

Ctrl+Shift+6

Go to previous list item

Alt+Shift+Up arrow key

Alt+Up arrow key

Go to next list item

Alt+Shift+Down arrow key

Alt+Down arrow key

Move selected team up

Ctrl+Shift+Up arrow key

No shortcut

Move selected team down

Ctrl+Shift+Down arrow key

No shortcut

Go to previous section

Ctrl+Shift+F6

Ctrl+Shift+F6

Go to next section

Ctrl+F6

Ctrl+F6

Microsoft Teams shortcuts for Mac

To do this

Mac

Web

Open Activity

Command+1

Command+Shift+1

Open Chat

Command+2

Command+Shift+2

Open Teams

Command+3

Command+Shift+3

Open Meetings

Command+4

Command+Shift+4

Open Calls

Command+5

Command+Shift+5

Open Files

Command+6

Command+Shift+6

Go to previous list item

Option+Up arrow key

Option+Up arrow key

Go to next list item

Option+Down arrow key

Option+Down arrow key

Move selected team up

Command+Shift+Up arrow key

No shortcut

Move selected team down

Command+Shift+Down arrow key

No shortcut

Go to the previous section

Command+Shift+F6

Command+Shift+F6

Go to the next section

Command+F6

Command+F6

Messaging

Microsoft Teams shortcuts for Windows

To do this

In the Desktop app, press

In the Web app, press

Go to compose box

C

C

Expand compose box

Ctrl+Shift+X

Ctrl+Shift+X

Send (expanded compose box)

Ctrl+Enter

Ctrl+Enter

Attach file

Ctrl+O

Ctrl+Shift+O

Start new line

Shift+Enter

Shift+Enter

Reply to thread

R

R

Mark as important

Ctrl+Shift+I

Ctrl+Shift+I

Microsoft Teams shortcuts for Mac

To do this

Mac

Web

Go to compose box

C

C

Expand compose box

Command+Shift+X

Command+Shift+X

Send (expanded compose box)

Command+Enter

Command+Enter

Attach a file

Command+O

Command+Shift+O

Start a new line

Shift+Enter

Shift+Enter

Reply to thread

R

R

Meetings and Calls

Microsoft Teams shortcuts for Windows

To do this

In the Desktop app, press

In the Web app, press

Accept video call

Ctrl+Shift+A

Ctrl+Shift+A

Accept audio call

Ctrl+Shift+S

Ctrl+Shift+S

Decline call

Ctrl+Shift+D

Ctrl+Shift+D

Start audio call

Ctrl+Shift+C

Ctrl+Shift+C

Start video call

Ctrl+Shift+U

Ctrl+Shift+U

Toggle mute

Ctrl+Shift+M

Ctrl+Shift+M

Toggle video

Ctrl+Shift+O

No shortcut

Toggle fullscreen

Ctrl+Shift+F

Ctrl+Shift+F

Go to sharing toolbar

Ctrl+Shift+Space

Ctrl+Shift+Space

Microsoft Teams shortcuts for Mac

To do this

Mac

Web

Accept video call

Command+Shift+A

Command+Shift+A

Accept audio call

Command+Shift+S

Command+Shift+S

Decline call

Command+Shift+D

Command+Shift+D

Start audio call

Command+Shift+C

Command+Shift+C

Start video call

Command+Shift+U

Command+Shift+U

Toggle mute

Command+Shift+M

Command+Shift+M

Toggle video

Command+Shift+O

No shortcut

Toggle fullscreen

Command+Shift+F

Command+Shift+F

Go to sharing toolbar

Command+Shift+Space

Command+Shift+Space

While all of these shortcuts are great for both the desktop or web app, there are, at least at present, no shortcut functions on mobile.

Getting ready to deploy Microsoft Teams but need an expert? Check out our Cloud Managed Services for Microsoft Teams or contact an expert today.

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