Collaboration Security - IT’s Next Big Headache

Challenge: Blind Spots
Workstream Collaboration platforms such as Microsoft Teams and Slack create dangerous blind spots—hidden security threats that many IT and security professionals don’t even know exist. Because Workstream Collaboration is so new, IT departments struggle to determine the right security strategies, much less implement them.
Challenge: Guest Access
Workstream Collaboration platforms such as Microsoft Teams and Slack create dangerous blind spots—hidden security threats that many IT and security professionals don’t even know exist. Because Workstream Collaboration is so new, IT departments struggle to determine the right security strategies, much less implement them.
Challenge: End Users
End users have extreme freedom and power when using Workstream Collaboration apps. As a result, IT and security teams are losing control. Users can create unintentional internal threats by sharing files and data too freely with just about anyone inside or outside the organization: colleagues, partners, customers, contractors…even competitors.
Challenge: Plug-in Apps
All of the top Workstream Collaboration platforms such as Teams and Slack offer an app store full of great 3rd party plug-ins to enhance the value of the platform. Not all apps are created equally; the challenge is in controlling them. Should an app be allowed for internal company use or not? Which apps get plugged in and where?
Challenge: Data Sharing
The very beauty of Workstream Collaboration apps—easy data sharing —is also its ugliest and most dangerous security risk. Due to complexity in terminology and permissions models, it’s easy for both IT and users to inadvertently expose key content. One small mistake can expose your company’s confidential information to the wrong people without you even realizing it.

Collaboration Security Concerns Inhibit Aggressive Adoption

Workstream Collaboration platforms enhance user productivity, but they also create a new set of threat vectors.  PowerSuiteTM solutions mitigate risk without inhibiting user efficiencies by balancing user autonomy with data protection and privacy.

Collaboration Security

Ask most C-level executives about collaboration governance, and topics like backup, disaster recovery, DLP, CASB, and malware protection immediately come to mind. PowerSuite sidesteps this wellcovered ground and instead focuses on reining in the nerd knobs, helping to control and manage topline collaboration platform content risk. 

PowerSuite addresses a different risk: that of over-empowered users accustomed to solving their own problems any way they can. They are often unconscious that the information they’re sharing is their company’s greatest asset. 

Featuring our Collaboration Security RightTrack™ program

With the introduction of collaboration to your communications stack, there are many additional considerations IT needs to keep in mind. With increased collaboration and visibility, it’s important to reduce risk of security exposures from employees and guests.

Workplace Analytics

Can it be that workstream collaboration platforms not only create a security risk, but also perhaps ruin end user work productivity in the digital workplace? It seems everyone wants to know: is your relationship with platforms like Slack or Teams killing workplace efficiency? The reality is that there IS an ideal evolutionary workplace flow to be achieved with collaboration apps from usage & adoption, to impact & engagement to collaboration effectiveness.  Learn more about how PowerSuite helps IT teams capture and track key Workplace Analytics to optimize digital workplace productivity. 

How We’re Different

Extend the Native Platform

All Workstream Collaboration app platforms have some level of built-in security. PowerSuite embraces, extends, and simplifies the security models by offering a single solution, which allows for execution across all platforms.

Self-Service Security

Empower users with bounded choices to manage their workspaces while easily complying with company policies. This “self-service” delegation is a GenZ fit that transcends the traditional inefficient IT security enforcement approach.

Collaboration Risk Monitoring

PowerSuite pro-actively monitors for risk exposure and automatically enforces management and security policies running across multiple WSC platforms.

IT & End User Harmony

The PowerSuite model helps IT move from “command and control” to “trust, but verify” – adjusting the delivery method of collaboration security in a way that creates a secure and frictionless experience for users.

De-Risk with the 3M's

The traditional model of controlling user and application permissions is too cumbersome in the modern digital workplace. The normal IT governance approach simply causes users to shift to some shadow IT solution as a workaround. In the new world, enterprises need to allow most user behavior, and subsequently manage issues after the fact.

Here’s where the 3M’s of Monitor, Measure and Manage come into play:

Monitor:  Rather than just quickly jump to a fix, IT first carefully watches what is occurring in the multi-platform collaboration environment.

Measure:  IT can compare the risk exposure profile that it sees with the pre-defined Workstream Collaboration policy set to measure and report on whether or not any corporate policies are being violated.

Manage Both IT and/or end users can jump into action to either remediate or to create a new policy if governance standards are being exceeded.  In many cases proactive systems, either pre-defined workflows or PowerSuite directed AI workflows will be initiated well before any human touch or intervention is necessary.

Cracking the Data Governance Paradox

PowerSuite helps organizations visualize how people, locations, and data merge into mini ecosystems inside and outside of your organization. Our one-of-a-kind PowerSuite software + services combo offers a number of different, targeted solutions to help mitigate collaboration security risks:

Collaboration security isn’t really about security; it’s about managing risk. It’s about finding a solution to the data governance paradox in the collaboration era. The more platforms we have for collaboration, the less connected we often become, and the more prone we are to data security breaches.

While PowerSuite technology helps provide visibility and workflows for a collaboration security risk-mitigation program, often the software is actually Step #2. As a starting point, Step #1 is a consulting engagement to model the organization’s collaboration interactions and the risk levels of the data inherent in that collaboration.

From there, you can establish data governance policies and land on a framework for education and measurement. The end game is ensuring that your organization can appropriately balance collaboration and sharing transparency with data protection and privacy.

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