Microsoft Teams
Lifecycle Management

Sidestep Reduced Productivity
and Security Vulnerabilities

When a new employee joins or leaves a company, there is a well-known onboarding or off-boarding process. Just like this user lifecycle, there are also lifecycles for collaboration workspaces. The key difference is that these new lifecycles for the digital workplace are less well-known, more complex, and can easily lead to productivity loss and a security risk if implemented poorly.

Relieve IT’s administrative burden, while ensuring secure, sustainable Microsoft 365 lifecycle management and adoption.

Microsoft Teams Lifecycle Management with PowerSuite

Ensure Birth ‘til Death Compliance

PowerSuite supports lifecycle management for all stages of a team, from creation to collaboration to closure. Our comprehensive solution gives you the tools you need to properly govern the entire lifecycle. Reduce team sprawl through a customized creation process and flexible policies around archival and deletion. Enterprise-grade capabilities allow for more advanced administration. With the added strength of the full PowerSuite software, IT can ensure birth ‘til death compliance for complete Microsoft Teams lifecycle management.

Lifecycle Management is only part of the Security Story

Ensure that your Teams platform is fully compliant and secure by integrating with the rest of PowerSuite-CSG for additional governance and security features.

Collaboration Chaos Without Lifecycle Management

Reduced Productivity

Overgrown collaboration environments make it harder for end users to find the teams they’re looking for. Additionally, end users find themselves continuously bombarded with new teams, many of which go nowhere. This type of membership sprawl overwhelms users as the notifications continue to flow in.

Security Risk Expansion

Each team generates significant amounts of data. Simultaneously, team membership continues to expand, offering access to low-level employees or guests. Without proper closure, this risk surface area exists indefinitely and continues to proliferate as new teams are created.

Compliance Concerns

Many policy management solutions tackle only part of the team lifecycle. This can lead to blind spots, as ensuring consistency becomes increasingly difficult. Microsoft Teams lifecycle management ensures seamless compliance from the birth until the sunsetting of a team.

Teams Governance Checklist eBook

How can you be sure that you have all of the critical security and governance controls in place to reduce the risks inherent in Teams and other mainstream collaboration platforms. 

Gartner forecasts that enterprise customers will be to blame for 99% of cloud security failures. Download “A Microsoft Teams Security and Governance Checklist eBook” to get ahead of this issue.

This guide covers requirements gathering, identity management, lifecycle management, guest access, content control, and other best practices.

3 Cs of Microsoft Teams Lifecycle Management

The Natural Extension of Identity Management


The first step many IT teams take for lifecycle management is to put controls into place regarding team creation. Placing governance speed bumps in the teams creation process slows the influx of new teams, preventing sprawl. Additionally, placing governance controls around creation allows IT to achieve policy compliance for teams from Day 1.


With teams starting out in compliance, the goal is to prevent configuration drift. Team changes must meet company policy, and updates should be based on modifications to company policies. It is also important to assess if the team is still needed – create workflows to periodically check-in with team owners or to monitor teams for inactivity. This collaboration centers around workflows to periodically check-in with team owners or to monitor teams for inactivity.


There are two primary methods of decommissioning a team: archival and deletion. Often, a team will be archived, then after a period of time, it will be deleted. More advanced lifecycle management can involve customized and automated closure workflows which include options like contacting team owners or even removing all team members.

When introducing comprehensive collaboration to your UC stack, there are many new issues IT must consider. With increased collaboration, it’s important to reduce security risk by implementing strong lifecycle management practices.

Collaboration Security and Governance, microsoft teams security and governance
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